Queen City Doll Club Collection
Scope and Contents
The Queen City Doll Club Collection houses the records and scrapbooks of the Queen City Doll Club. This collection, which dates from 1977 to 2009, consists of club minutes, member information, scrapbooks, photographs, and film slides. It showcases a distinct hobby and interest shared among a group of women within Montgomery County.
Dates
- 1976 - 2009
Conditions Governing Access
This collection is open for research.
Conditions Governing Use
While the Montgomery County Archives houses an item, it does not necessarily hold the copyright on the item, nor may it be able to determine if the item is still protected under current copyright law. It is the user’s obligation to determine and satisfy copyright or other case restrictions when publishing or otherwise distributing materials found in the collections.
Biographical / Historical
The Queen City Doll Club was formed by a group of friends in Clarksville, Tennessee aiming to study, share, repair, and display dolls together. Beginning in 1971, the Club met on the second Wednesday of every month for a luncheon. Luncheons were initially held at Hatchland Hall on Madison Street, and later in the party room of the Haze Restaurant on Madison Street. Each luncheon was organized by volunteers and focused on a different theme such as weddings, celebrity dolls, luaus, vintage doll clothing, and many other topics. Club members were invited to bring dolls, materials, and knowledge of the chosen theme to share with one another.
In 1981, the Club petitioned for affiliation with the United Federation of Doll Clubs. It was accepted and granted Charter Number 622. By-laws were adopted by the club which outlined the election of Club officers and their duties, yearly dues, membership qualifications, and meeting outlines.
As membership grew, the Club became more actively involved around Montgomery County. Members would visit local nursing homes and schools giving talks on their collections. Dolls were donated to the Pediatric Unit of Memorial Hospital courtesy of the Club, and local children in need were given presents and clothing during the Holidays. The Club also consistently donated to the United Methodist Urban Ministries Food Pantry as well as the Hope Pregnancy Center. Monthly doll exhibits were created at the library throughout the 1990s, and whenever a member passed, a book relating to dolls would be donated in the member’s name.
The Queen City Doll Club’s almost 40 years of education, artistry, philanthropy, and friendship showcases a unique fellowship of women. One that gave back to their community in many ways, brought together by a niche passion and a love of sharing.
Extent
2.29 Linear Feet
Language of Materials
English
Arrangement
This collection has been arranged into three series, combining materials with similar content. The three series are: I. Scrapbooks, 1977-2009. II. Film Slides and Photograph, 1974-1995. III. Club Minutes and Administrative Papers, 1991-2007.
Custodial History
The materials in this collection were donated to the archives from Calvin Stokes, whose wife Shirley was a longtime member of the Queen City Coll Club. The scrapbooks and minute book were donated to the archives in 2016, and the photograph slides were donated in 2023.
Immediate Source of Acquisition
Gift of Calvin Stokes, 2016 and February 2023.
Processing Information
The Queen City Doll Club Collection originally consisted of five binders, including four scrapbook albums dating from 1976-2009 and minutes from 1998-2007. Materials (photographs, programs, conference brochures, and other club ephemera) from these albums have been processed and place in archival safe protective coverings in the original binders. The scrapbook albums in their entirety are available in digital form. Club minutes and other miscellaneous items have been organized into folders and stored in a box. This processing took place in 2017.
In 2024 The Queen City Doll Club collection was reassessed. It was decided the collection should be reprocessed as original processing did not remove materials from plastic enclosures. It was also decided that the collection's scrapbooks should be scanned. Digitization would capture the original layout of the scrapbooks before the materials were removed for preservation purposes. During reprocessing, the collection was rearranged into three series based on similar content. After scanning the scrapbooks, materials and photographs were removed from the plastic document protectors they were held in. All scrapbooks items were then labeled and placed into acid free photograph sleeves and folders. The binders that held scrapbooks I-III together were kept as items in the collection. Scrapbook IV's binder was disposed of during physical processing.
Source
- Stokes, Calvin C. (Person)
- Title
- Inventory of The Queen City Doll Club Collection
- Status
- Completed
- Author
- Marie O'Neill and Jenna Stout
- Date
- 2024-10-11
- Description rules
- Describing Archives: A Content Standard
- Language of description
- English
- Script of description
- Latin
- Language of description note
- English
Revision Statements
- 10/21/2024: Revised to include materials donated to the archives in 2023. Information was added to the historical note and the scope and content notes were revised to include the additional materials.
Repository Details
Part of the Montgomery County Archives Repository
350 Pageant Lane
Suite 101D
Clarksville Tennessee 30741 United States
931-553-5159
mcarchives@mcgtn.net