Tennessee Watercolor Society Collection
Scope and Contents
The Tennessee Watercolor Society Collection houses the organizational records of the Tennessee Watercolor Society (TnWS). This collection, which dates from 1945 to 2022, consists of articles of incorporation, by-laws, meeting minutes, correspondence, membership records, financial documents, newsletters, exhibition catalogues, scrapbooks, photographs, and slides that document the organization and activities of the TnWS. As the TnWS is a state-wide organization, the materials in this collection represent watercolor artists and members from throughout Tennessee. Although the bulk of the materials document administrative aspects of the TnWS, other highlights include the annual and biennial exhibition catalogues that feature reproductions of original watercolor works by TnWS members. Researchers interested in the development of watercolor art and artists in Tennessee, non-profit arts organizations, and the visual arts more generally will find this collection a valuable resource.
Dates
- 1972 - 2022
Creator
- Tennessee Watercolor Society (1971-) (Organization)
Conditions Governing Access
This collection is open for research use. The Archives may restrict or redact documents containing sensitive information before making them available to researchers, and access to Series V, Financial Records is restricted to members of the Tennessee Watercolor Society Board of Directors.
Conditions Governing Use
While the Montgomery County Archives houses an item, it does not necessarily hold the copyright on the item, nor may it be able to determine if the item is still protected under current copyright law. It is the user’s obligation to determine and satisfy copyright or other case restrictions when publishing or otherwise distributing materials found in the collections.
Biographical / Historical
In 1969, Chattanooga based artist Mary Britten Lynch began exploring the possibility of creating a statewide organization in Tennessee to promote watercolor painting. Over the course of two years she worked to determine the mission of the organization and how it would function, along with other prominent members of the Tennessee art community, including Budd Bishop, Director of the Hunter Museum in Chattanooga; George Cress, Chairman of the University of Tennessee Chattanooga Art Department; and Kermit “Buck” Ewing, Head of the University of Tennessee Knoxville Art Department. The Tennessee Watercolorists was officially founded in 1971 with Jason Williamson of Memphis serving as the first president.
Shortly after it was founded, members of the Tennessee Watercolorists suggested changing the name of the group to the Tennessee Watercolor Society (TnWS) to better align with national trends. The name change was voted on and officially adopted at the June 10, 1972 meeting, just a few short months after the opening of the organizations first annual exhibition at Chattanooga’s Hunter Museum. Robert H. Laessig served as the juror and chose the paintings for exhibition and awards from those submitted by members of the organization. This was the only annual exhibition held under the original name of Tennessee Watercolorists, Inc.
Although a statewide organization, membership is divided into five regions, each represented by a Regional Director: Region I, Memphis; Region II, Nashville; Region III, Chattanooga; Region IV, Knoxville; and Region V, Tri-Cities in the northeast. The overall management of the TnWS is overseen by a Board of Directors, with officers selected from throughout the state. The president’s files and board correspondence in this collection document the administrative work of both board members and regional directors, and highlight the difficulties of managing such a large volunteer based organization.
Following the inaugural year, the TnWS held an annual juried exhibition through 1996. Around this time the society was facing issues of a lack of interest and involvement among the membership. The issues came to a head in 1996 when the board made the difficult decision to cancel the planned 1997 exhibition in Memphis due to a lack of local volunteers to plan and manage the event. When Victoria Lenne assumed the presidency of the TnWS in 1996 she initiated a survey of the membership in which disbanding the organization was presented as an option. Responses favored that the organization continue, but it was clear that changes were needed to keep it vital and active. The board sent out another survey during the summer of 1996 with proposed changes to revitalize the organization. One of the results of that survey was a move from annual to biennial exhibitions. The 26th TnWS exhibition held in 1998 was the first biennial exhibition.
In the wake of the survey, the organization also reemphasized its commitment to education. Throughout its history the TnWS has held programs and workshops intended to educate the public and artists on watercolor painting and its techniques. In 2014 a scholarship for graduating high school seniors was added as part of the exhibition programming.
In 2013 exhibition programming was expanded with the addition of a biennial online juried exhibition. This event follows the same guidelines as the previously existing exhibition, with the exception that artists submit digital images of the paintings for the juror to review and the final exhibition is only viewable online.
As of 2022 the TnWS is still an active society with membership and events throughout Tennessee. Further accruals to this collection are expected on a periodic basis.
Extent
10.3 Linear Feet
Language of Materials
English
Arrangement
Arranged in eight series, chronologically: I. Incorporation Papers and Bylaws, 1970-2004. II. Administrative Papers and Correspondence, 1945-2022. III. Minutes, Agendas, and Meeting Notes, 1971-2022. IV. Membership Records, 1971-2011. V. Financial Records (Restricted), 1971-2014. VI. Newsletters, 1978-2021. VII. Exhibit Catalogues, 1972-2020. VIII. Photographs and Slides, 1976-2008.
Custodial History
The Tennessee Watercolor Society (TnWS) is a state-wide organization, and since its founding the records of the society have typically been spread among members of the board of directors. Although the exact custodial history is unclear, it appears that many of the presidents maintained their own records of the organization during their term and then physically passed those records on to the next president. The historian was also responsible for the maintenance of TnWS records. In preparation for the 50th anniversary of the founding of the TnWS, board members began gathering all of the records together. Patricia “Patsy” Sharpe served as the historian during this time period and took custody of the records. With the authorization of the board of directors, TnWS president Janet Felts and historian Patsy Sharpe donated the records to the Montgomery County Archives.
Immediate Source of Acquisition
Donated by the Tennessee Watercolor Society, January 2022.
Accruals
Further accruals are expected, although no schedule has been set.
Processing Information
The collection was arranged into series based on the original order of the records as maintained by the Tennessee Watercolor Society’s historian, and original folder titles were retained when present. Duplicates were removed from the collection. Financial records and documents with sensitive personal information were separated into restricted series.
Creator
- Tennessee Watercolor Society (1971-) (Organization)
Source
- Sharp, Patricia (Person)
- Felts, Janet L. (Person)
- Tennessee Watercolor Society (1971-) (Organization)
- Title
- Guide to the Tennessee Watercolor Society Collection
- Status
- In Progress
- Author
- Sarah Fry
- Date
- 2022-11-04
- Description rules
- Describing Archives: A Content Standard
- Language of description
- English
- Script of description
- Latin
Repository Details
Part of the Montgomery County Archives Repository
350 Pageant Lane
Suite 101D
Clarksville Tennessee 30741 United States
931-553-5159
mcarchives@mcgtn.net